Superintendent

2. C-1 Minutes of Special Meeting Oct. 13, 2011, Disciplinary Hearings and Regular Meeting on Oct. 18, 2011

Attachment: SpecMtgMins Oct13-2011.pdf
Attachment: StuDispHrg 0ct18-2011.pdf (Confidential Item)
Attachment: MinsRegMtg-0ct18-2011.pdf

Deputy Superintendent

3. C-2 Proposed Staff Allocation Changes for 2011-2012

Attachment: Allocation Summary - Current Backup November 22, 2011.pdf

4. C-3 Proposed Calendars for 2012-2013 and 2013-2014

Attachment: Calendar - Student 2012-2013.pdf
Attachment: Calendar - Student 2013-2014.pdf
Attachment: Calendar - Employee Work 2012-2013 Final.pdf

5. C-4 Safety and Articulation Agreement 2011-2012

Attachment: Safety and Articulation Agreement 2011-2012.pdf

6. C-5 Interlocal Agreement with Clay County Sheriff's Office for Reimbursement of Expenses for Traffic Education Program

Attachment: Interlocal Agreement-Traffic Ed.pdf

7. C-6 Contract with Sabrina Gaston for Secretarial/Paralegal Assistance to School Board Attorney

Attachment: AGREEMENT FOR SECRETARIAL SERVICES-12-2011.pdf

8. C-7 Compliance Report - Bi-Annual Policy Review

Attachment: Compliance Report FS120.74.pdf
Attachment: Bi-Annual Review SBPolicies.pdf

Human Resources

9. C-8 Revised Agreement with Saint Leo University for Discount Educational Provider Program

Attachment: Saint Leo University 11-22-11.pdf

10. C-9 Professional Internship Agreement between the School District of Clay County and Ohio University for counselor trainees

Attachment: Ohio University 11-22-11.pdf

11. C-10 Student Teaching Agreement between the School District of Clay County and Liberty University

Attachment: Liberty University 11-22-11.pdf

12. C-11 Personnel Consent Agenda

Attachment: Personnel Consent Agenda 11-22-11.pdf

Instruction

13. C-12 Out of State/Overnight Travel

14. C-13 Out of State Travel-Title I Curriculum Specialist - Math Leadership Summit, 12/5-7/11 - San Francisco, CA

Attachment: Out of State Travel for Lisa Goodwin.pdf

15. C-14 SACS Two-Year Progress Report

Attachment: SACS Two-Year Progress Report.pdf

16. C-15 Amend the Department of Children and Families (DCF) Contract - 7/1/11-6/30/12.

Attachment: DCF 2011-12 contract amendment.pdf

17. C-16 Agreement for Use of Facilities between CCSD and First Coast Technical College

Attachment: FCTCagreement.pdf

18. C-17 Grant Approval

Attachment: November 2011 Board Grant Approval.pdf

19. C-18 Co-Enrollee list for October 2011

Attachment: Co-Enrollee list for October 2011.pdf (Confidential Item)

20. C-19 CVA Graduation Options and Activities

21. C-20 Student Travel

Attachment: Student Travel-November, 2011.pdf

22. C-21 Bannerman Learning Center Placements in Lieu of Expulsion and ESE Alternative School Update

Attachment: BLC placements.pdf

Business Affairs

23. C-22 Monthly Property Report - October, 2011 - Furniture/Equipment

Attachment: Furniture-Equipment Report-October, 11.pdf

24. C-23 Monthly Property Report - October, 2011 - AV Materials

Attachment: Audiovisual Report-October, 11.pdf

25. C-24 Monthly Property Report - October, 2011 - Software

Attachment: Software Report-October, 11.pdf

26. C-25 Monthly Property Report - October, 2011 - Vehicles

Attachment: Vehicles Report-October, 11.pdf

27. C-26 Deletion of Certain Items Report - November, 2011

Attachment: Deletion Report-November, 11.pdf
Attachment: Deletion Report-(Attachments), November, 11.pdf

28. C-27 Bank Resolutions Due to Change of School Board Chairperson

29. C-28 Payment of Bonds for the Chairman and Vice-Chairman

30. C-29 Budget Amendments for the Month of October, 2011

Attachment: budget cover sheet_impact stmt.pdf
Attachment: budget amendments 10-2011.pdf

31. C-30 Warrants and Vouchers for October, 2011

Attachment: Warrants & Vouchers October, 2011.pdf

32. C-31 Write off Non-Sufficient Funds checks at Schools

33. C-32 Bid to Be Awarded November 2011

Attachment: 11_22_11 Release Letter Rozier's Oil.pdf
Attachment: 11_22_11 Release Letter Seating Constructors.pdf
Attachment: 11_22_11 Revoke Letter All American Fence Company.pdf

34. C-33 Bid Renewals November 2011

Support Services

35. C-34 Pre-Qualification of Contractors

Attachment: Contractor List 11,22,11.pdf

36. C-35 Final Completion of Ridgeview Elementary School Chiller Replacement and Air Handling Unit Replacement Buildings 1 & 3

Attachment: RVE Bldgs 1 & 3 Final Completion.pdf

37. C-36 Additive Change Order #4 for Ridgeview Elementary School Chiller Replacement & Air Handling Unit Replacement Buildings 1 & 3

Attachment: RVE Bldgs 1 & 3 CO 4.pdf

38. C-37 Additive Change Order #6 for Middleburg Elementary School Building 1 Remodel

Attachment: MBE Bldg 1 Remodel CO 6.pdf

39. C-38 Ridgeview High School Cafeteria Expansion Phase I Contract Award

Attachment: RVHS Cafeteria Expansion Final Bid Tab.pdf

40. Adoption of all remaining Consent Items

Motions:
Approve the Consent Items as presented.	- PASS
Vote Results
Motion: Lisa Graham
Second: Janice Kerekes
Frank Farrell	- Aye
Lisa Graham	- Aye
Janice Kerekes	- Aye
Carol Studdard	- Aye
Charles Van Zant, Jr.	- Aye

41. The Marilyn Grigsby Award presentation to the School Board and the ESE Department.

Minutes: Ronna Smith, Clay County Coordinator for Special Olympics, presented the Marilyn Grigsby Award to the Clay County School Board and Exceptional Student Education Department as an outstanding organization for consistent and ongoing support of the Special Olympics Program.

42. 1. Ben Owens 2. Harry Parrott 3. Linda Schaeffer 4. Rev. Patricia Ray 5. Rev. Elizabeth Teal

Attachment: Speakers - 11-22-11.pdf
Minutes: 

The following individuals spoke on prayer at the flagpole:  Ben Owens, Harry Parrott, Linda Schaeffer, Rev. Patricia Ray and Rev. Elizabeth Teal.

Due to the number of speakers on this topic the Board Chairman allowed presentations from the audience to be added to this item. There were 22 additional speakers. See attached list.

Deputy Superintendent

43. Class Size Flexibility

Minutes: Denise Adams, Deputy Superintendent, announced that we have met class size.  This formalized flexibility limits the remainder of the school year.

Motions:
Approve the findings as presented.	- PASS
Vote Results
Motion: Janice Kerekes
Second: Lisa Graham
Frank Farrell	- Aye
Lisa Graham	- Aye
Janice Kerekes	- Aye
Carol Studdard	- Aye
Charles Van Zant, Jr.	- Aye

Human Resources

44. Ratify the 2011-2012 Amendment to the 2011-2014 Master Contract between the Clay County Education Association and the School District of Clay County

Attachment: 2011-2012 Ratification Package.pdf
Minutes: Denise Adams, Deputy Superintendent, explained that language had been refreshed and rewritten to meet Florida Statutes SB 736 in which seniority is no longer allowed to be used when reduction in force is necessary.  The professional day was reduced to 7.50 hours, which brings it in compliance with the rest of the school district's work hours, as well as the majority of the teachers around the state.  Also, an attendance incentive in which the substitute budget, which is normally spent during the year, will be given to teachers as incentive to remain in the classroom.  This incentive will not recur next year, it is for 2011-2012 only.

Speaker:  Steve Richards, President of CCEA spoke on behalf of the contract and encouraged its acceptance.

Charlie Van Zant, Jr., Board member, raised the issue of the contract being ratified by the School Board first, before ratification by the CCEA and the attendance incentive.

Motions:
Ratify the Tentative Agreement.	- PASS
Vote Results
Motion: Janice Kerekes
Second: Frank Farrell
Frank Farrell	- Aye
Lisa Graham	- Aye
Janice Kerekes	- Aye
Carol Studdard	- Aye
Charles Van Zant, Jr.	- Nay

45. Human Resources - Special Actions

Minutes: There were none.

Instruction

46. Summer School 2012

Attachment: Summer School 2012.pdf
Attachment: Summer School 2012 costs.pdf
Minutes: Lyle Bandy, Director of Student Services, explained the history of summer school costs.  Initially summer school was operated with FTE funding. When the Legislature eliminated FTE as an option to fund summer school, Adult Education became the solution. This year the computer based Compass Program for course recovery will be used.  Each student will be charged a technology fee of $75.00 per course. However, students on free and reduced lunch will not pay for the class.  The anticipated cost to the district will be approximately $30,000.  This is the first time a fee has been charged for summer school.

Motions:
Approve Summer School 2012 as submitted.	- PASS
Vote Results
Motion: Lisa Graham
Second: Charles Van Zant, Jr.
Frank Farrell	- Aye
Lisa Graham	- Aye
Janice Kerekes	- Aye
Carol Studdard	- Aye
Charles Van Zant, Jr.	- Aye

Business Affairs

47. Monthly Financial Report for October, 2011

Attachment: PAGE 1 MONTHLY FIN-Sum Cash.pdf
Attachment: PAGE 2 MONTHLY FIN-GREV.pdf
Attachment: PAGE 3 MONTHLY FIN-GREXP.pdf
Attachment: PAGE 4 MONTHLY FIN-DSREVEXP.pdf
Attachment: PAGE 5 MONTHLY FIN Capital Projects.pdf
Attachment: PAGE 6 MONTLY FIN Capital Projects By Project.pdf
Attachment: PAGE 7 MONTHLY FIN-FOOD SERVICE.pdf
Attachment: PAGE 8 MONTHLY FIN -SPREV42X.pdf
Attachment: PAGE 10 MONTHLY FIN- ARRA-SPREV43X.pdf
Attachment: PAGE 9 MONTHLY FIN-INSURANCE.pdf
Minutes: Dr. George Copeland, Assistant Superintendent for Business Affairs, reported that the district is progressing for the year as comparable to what has been budgeted and what has been expended.  No significant cut backs in the general fund.  We are, however, starting to see some reduction in the Federal fund allocation.  Should be receiving the third calculation some time next month.

Motions:
Approve the monthly financial report for October, 2011, as presented.	- PASS
Vote Results
Motion: Frank Farrell
Second: Lisa Graham
Frank Farrell	- Aye
Lisa Graham	- Aye
Janice Kerekes	- Aye
Carol Studdard	- Aye
Charles Van Zant, Jr.	- Aye

48. Public Hearing - Amendments to CCSB Policy 6GX-10-5.02 General Policies

Attachment: Amendment - 5.02 GeneralPolicies.pdf
Minutes: Dr. Copeland explained the minor change to the policy.  Public Hearing was held with no one present to speak to the item.  Public Hearing was closed.

Motions:
Approve amendments to CCSB Policy 5.02 as submitted.	- PASS
Vote Results
Motion: Lisa Graham
Second: Charles Van Zant, Jr.
Frank Farrell	- Aye
Lisa Graham	- Aye
Janice Kerekes	- Aye
Carol Studdard	- Aye
Charles Van Zant, Jr.	- Aye

Motion Minutes: 

49. Speaker

Minutes: Stanley F. Pfenning spoke on government in the sunshine and public participation at workshops.

50. Comment

Minutes: The Superintendent wished everyone a happy Thanksgiving.

51. Emergency Request

Minutes: This item took place following Item 42 - Scheduled Citizen Requests.

Motions:
Motion to declare an emergency to consider request to authorize the Board Attorney to seek an injunction against Ron Baker and others.	- PASS
Vote Results
Motion: Frank Farrell
Second: Janice Kerekes
Frank Farrell	- Aye
Lisa Graham	- Nay
Janice Kerekes	- Aye
Carol Studdard	- Aye
Charles Van Zant, Jr.	- Nay

Motion Minutes: Ms. Graham suggested a workshop to help the Board further clarify the issue and reach a better understanding among themselves.  Mr. Farrell explained that the purpose of movement to an injunction is to let the court decide the Constitutional and legal questions.  Mr. Van Zant suggested a workshop would be a reasonable course of action in light of  several different legal opinions.

Mr. Van Zant stated School Board Policy indicates that the superintendent and a school board member, with proper approval of the School Board, may introduce an emergency item that is not on the agenda.   The rule does not preclude the right of any citizen to address the Board. The emergency item was called and no one was asked to speak to the item.  Additionally, any backup information given to a board member pertaining to an upcoming action should be made available to all board members.

Motions:
Call for the question.	- PASS
Vote Results
Motion: Frank Farrell
Second: Janice Kerekes
Frank Farrell	- Aye
Lisa Graham	- Nay
Janice Kerekes	- Aye
Carol Studdard	- Aye
Charles Van Zant, Jr.	- Nay

52. Authorization Request

Minutes: 

Motions:
Motion that School Board authorize Board Attorney to file petition for injunction against Reverend Baker and others to prohibit their presence on elementary school property.	- PASS
Vote Results
Motion: Frank Farrell
Second: Janice Kerekes
Frank Farrell	- Aye
Lisa Graham	- Nay
Janice Kerekes	- Aye
Carol Studdard	- Aye
Charles Van Zant, Jr.	- Nay

Motion Minutes: 

53. Comments

Minutes: Board members wished everyone a very happy Thanksgiving.

54. Emergency Request

Minutes: The emergency is requested due to the limited time for a reply to the lawsuit (21 days) and the length of time until the next regular board meeting (December 15th), therefore, it is critical that an investigation and response begin immediately.

Motions:
Motion was made to declare an emergency to consider a request to authorize Board Attorney to retain outside counsel to assist in civil rights lawsuit.	- PASS
Vote Results
Motion: Janice Kerekes
Second: Lisa Graham
Frank Farrell	- Aye
Lisa Graham	- Aye
Janice Kerekes	- Aye
Carol Studdard	- Aye
Charles Van Zant, Jr.	- Aye

55. Attorney Request

Minutes: 

Motions:
Approve attorney request to retain the law firm of Sniffen and Spellman to assist in defense of lawsuit.	- PASS
Vote Results
Motion: Frank Farrell
Second: Lisa Graham
Frank Farrell	- Aye
Lisa Graham	- Aye
Janice Kerekes	- Aye
Carol Studdard	- Aye
Charles Van Zant, Jr.	- Aye